Come play Badminton in Truro


Change of venue 25/10/19, 1/11/19 & 8/11/19

For the next three Fridays, i.e 25th Oct, 1st Nov and 8th Nov, club night will be held at Truro prep school. This is because penair is closed for half term this week, and the sports hall will be used for exams on the 1st and 8th Nov. The prep school is behind Treliske hospital TR1 3QN.

Safeguarding Children and Child Protection Policy 2018

Safeguarding Children and Child Protection Policy


1.1         Introduction

Everyone who participates in badminton is entitled to do so in an enjoyable and safe environment. The Club has a moral and legal obligation to ensure that, when given responsibility for young people, coaches and volunteers provide them with a safe and positive experience.

Truro Badminton Club is committed to ensuring that everyone accepts their responsibilities to safeguard children from harm and abuse. This means all members will follow procedures to protect children and report any concerns about their welfare to appropriate authorities.

The aim of the policy is to promote good practice, providing children, young people and vulnerable adults with appropriate safety/protection whilst in the care of Truro badminton club and to allow members and volunteers to make informed and confident responses to specific child protection issues.

A child/young person is defined as a person under the age of 18 (Children’s Act 1989)

  • Policy Statement

Truro badminton club is committed to the following:

  • the welfare of the child and vulnerable adult is paramount
  • all children, whatever their age, culture, ability, gender, language, racial origin, religious belief and/or sexual identity should be able to participate in badminton in a fun and safe environment
  • taking all reasonable steps to protect children from harm, discrimination and degrading treatment and to respect their rights, wishes and feelings
  • all suspicions and allegations of poor practice or abuse will be taken seriously and responded to swiftly and appropriately
  • all club members who work with children will be recruited with regard to their suitability for that responsibility, and will be provided with guidance and/or training in good practice and child protection procedures
  • working in partnership with parents and children is essential for the protection of children
  • Monitor and review the policy and procedures

The Club Welfare Officer will ensure they attend all necessary training modules, so they have the necessary skills to undertake their role effectively.

The implementation of procedures will be regularly monitored and reviewed by the Club Welfare Officer.

The welfare officer should report progress, challenges, difficulties, achievements gaps and areas where changes are required to the management committee.

The policy should be reviewed every 3 years or whenever there is a major change in the organisation or in relevant legislation.

Promoting Good Practice


To provide children with the best possible experience and opportunities in badminton everyone must operate within an accepted ethical framework.

It is not always easy to distinguish poor practice from abuse.  It is therefore NOT the responsibility of members or participants in badminton to make judgements about whether or not abuse is taking place.  It is however their responsibility to identify poor practice and possible abuse and act if they have concerns about the welfare of the child, as explained in section 4.

This section will help you identify what is meant by good practice and poor practice.

  • Good Practice

 All personnel should adhere to the following principles and action:

  • always work in an open environment (e.g. avoiding private or unobserved situations and encouraging open communication with no secrets)
  • make the experience of badminton fun and enjoyable: promote fairness, confront and deal with bullying
  • treat all young people equally and with respect and dignity
  • always put the welfare of the young person first, before winning
  • maintain a safe and appropriate distance with players (e.g. it is not appropriate for members or volunteers to have an intimate relationship with a child or to share a room with them)
  • avoid unnecessary physical contact with young people. Where any form of manual/physical support is required it should be provided openly and with the consent of the young person.  Physical contact can be appropriate so long as it is neither intrusive nor disturbing and the young person’s consent has been given
  • Involve parents/cares wherever possible, e.g. where young people need to be supervised in changing rooms, encourage parents to take responsibility for their own child. If groups have to be supervised in changing rooms always ensure parents, coaches etc work in pairs
  • request written parental consent if club officials are required to transport young people in their cars
  • gain written parental consent for any significant travel arrangements e.g. overnight stays
  • ensure that if mixed teams are taken away, they should always be accompanied by a male and female member of the club
  • ensure that at away events adults should not enter a young person’s room or invite young people to their rooms
  • be an excellent role model, this includes not smoking or drinking alcohol in the company of young people
  • always give enthusiastic and constructive feedback rather than negative criticism
  • recognising the developmental needs and capacity of the young person and do not risk sacrificing welfare in a desire for club or personal achievements. This means avoiding excessive training or competition and not pushing them against their will
  • secure written parental consent for the club to act in loco parentis, to give permission for the administration of emergency first aid or other medical treatment if the need arises
  • keep a written record of any injury that occurs, along with details of any treatment given

Poor Practice

The following are regarded as poor practice and should be avoided by all members:

  • unnecessarily spending excessive amounts of time alone with young people away from others
  • taking young people alone in a car on journeys, however short
  • taking young people to your home where they will be alone with you
  • sharing a room with a young person
  • engaging in rough, physical or sexually provocative games, including horseplay
  • allow or engage in inappropriate touching of any form
  • allowing young people to use inappropriate language unchallenged
  • making sexually suggestive comments to a young person, even in fun
  • reducing a young person to tears as a form of control
  • allow allegations made by a young person to go unchallenged, unrecorded or not acted upon
  • do things of a personal nature that the young person can do for themselves

Use of Changing Rooms, Toilets and Showering facilities.

  • Adults must not change, or shower, at the same time using the same facility as children.
  • Adults should try to change at separate times to children during matches, for example when children are padding up.
  • Adults will not use mobile devices when children are present in changing rooms.
  • Mixed gender teams must have access to separate male and female changing rooms.

The club will seek consent from parents that their child(ren) can share a changing room with adults in the club.

If children are uncomfortable changing or showering at the club, no pressure will be placed on them to do so.

When a case arises where it is impractical/impossible to avoid certain situation e.g. transporting a young person on you car, the tasks should only be carried out with the full understanding and consent of the parent/care and the young person involved.

If during your care you accidentally hurt a young person, the young person seems distressed in any manner, appears to be sexually aroused by your actions and/or if the young person misunderstands or misinterprets something you have done, report any such incidents as soon as possible to another colleague and make a written note of it.  Parents should also be informed of the incident.

Defining Child Abuse


Child abuse is any form of physical, emotional or sexual mistreatment or lack of care that leads to injury or harm, it commonly occurs within a relationship of trust or responsibility and is an abuse of power or a breach of trust.  Abuse can happen to a young person regardless of their age, gender, race or ability.

There are four main types of abuse: physical abuse, sexual abuse, emotional abuse and neglect.  The abuser may be a family member, someone the young person encounters in residential care or in the community, including sports and leisure activities.  Any individual may abuse or neglect a young person directly, or may be responsible for abuse because they fail to prevent another person harming the young person.

Abuse in all of its forms can affect a young person at any age.  The effects can be so damaging that if not treated may follow the individual into adulthood

Young people with disabilities may be at increased risk of abuse through various factors such as stereotyping, prejudice, discrimination, isolation and a powerlessness to protect themselves or adequately communicate that abuse had occurred.

Types of Abuse

  • Physical Abuse: where adults physically hurt or injure a young person e.g. hitting, shaking, throwing, poisoning, burning, biting, scalding, suffocating, drowning.Giving young people alcohol or inappropriate drugs would also constitute child abuse.

This category of abuse can also include when a parent/carer reports non-existent symptoms or illness deliberately causes ill health in a young person they are looking after. This is called Munchausens syndrome by proxy.

In a sports situation, physical abuse may occur when the nature and intensity of training disregard the capacity of the child’s immature and growing body

  • Emotional Abuse: the persistent emotional ill treatment of a young person, likely to cause severe and lasting adverse effects on the child’s emotional development. It may involve telling a young person they are useless, worthless, unloved, inadequate or valued in terms of only meeting the needs of another person.  It may feature expectations of young people that are not appropriate to their age or development.  It may cause a young person to be frightened or in danger by being constantly shouted at, threatened or taunted which may make the young person frightened or withdrawn.

Ill treatment of children, whatever form it takes, will always feature a degree of emotional abuse.

Emotional abuse in sport may occur when the young person is constant criticised, given negative feedback, expected to perform at levels that are above their capability. Other forms of emotional abuse could take the form of name calling and bullying.

  • Bullying may come from another young person or an adult. Bullying is defined as deliberate hurtful behaviour, usually repeated over a period of time, where it is difficult for those bullied to defend themselves.  There are three main types of bullying. 

It may be physical (e.g. hitting, kicking, slapping), verbal (e.g. racist or homophobic remarks, name calling, graffiti, threats, abusive text messages), emotional (e.g. tormenting, ridiculing, humiliating, ignoring, isolating form the group), or sexual (e.g. unwanted physical contact or abusive comments).

In sport bullying may arise when a parent or coach pushes the young person too hard to succeed, or a rival athlete or official uses bullying behaviour.

  • Neglect occurs when an adult fails to meet the young person’s basic physical and/or psychological needs, to an extent that is likely to result in serious impairment of the child’s health or development. For example, failing to provide adequate food, shelter and clothing, failing to protect from physical harm or danger, or failing to ensure access to appropriate medical care or treatment.

Refusal to give love, affection and attention can also be a form of neglect.

Neglect in sport could occur when a coach does not keep the young person safe, or exposing them to undue cold/heat or unnecessary risk of injury.

  • Sexual Abuse occurs when adults (male and female) use children to meet their own sexual needs.This could include full sexual intercourse, masturbation, oral sex, anal intercourse and fondling.  Showing young people pornography or talking to them in a sexually explicit manner are also forms of sexual abuse.

In sport, activities which might involve physical contact with young people could potentially create situations where sexual abuse may go unnoticed.  Also the power of the coach over young athletes, if misused, may lead to abusive situations developing.

  • Indicators of Abuse

 Even for those experienced in working with child abuse, it is not always easy to recognise a situation where abuse may occur or has already taken place.  Most people are not experts in such recognition, but indications that a child is being abused may include one or more of the following:

  • unexplained or suspicious injuries such as bruising, cuts or burns, particularly if situated on a part of the body not normally prone to such injuries
  • an injury for which an explanation seems inconsistent
  • the young person describes what appears to be an abusive act involving them
  • another young person or adult expresses concern about the welfare of a young person
  • unexplained changes in a young person’s behaviour e.g. becoming very upset, quiet, withdrawn or displaying sudden outbursts of temper
  • inappropriate sexual awareness
  • engaging in sexually explicit behaviour
  • distrust of adult’s, particularly those whom a close relationship would normally be expected
  • difficulty in making friends
  • being prevented from socialising with others
  • displaying variations in eating patterns including over eating or loss of appetite
  • losing weight for no apparent reason
  • becoming increasingly dirty or unkempt

Signs of bullying include:

  • behavioural changes such as reduced concentration and/or becoming withdrawn, clingy, depressed, tearful, emotionally up and down, reluctance to go training or competitions
  • an unexplained drop off in performance
  • physical signs such as stomach aches, headaches, difficulty in sleeping, bed wetting, scratching and bruising, damaged clothes, bingeing e.g. on food, alcohol or cigarettes
  • a shortage of money or frequents loss of possessions

It must be recognised that the above list is not exhaustive, but also that the presence of one or more of the indications is not proof that abuse is taking place.  It is NOTthe responsibility of those working in the club to decide that child abuse is occurring. It IStheir responsibility to act on any concerns.

Use of Photographic/Filming Equipment at Sporting Events

There is evidence that some people have used sporting events as an opportunity to take inappropriate photographs or film footage of young people.  All clubs should be vigilant and any concerns should be reported to the Club welfare officer. Truro Badminton club adopts the following principles in relation to photography:

  • Photographs/images are not to be taken at matches or training without the prior permission of the parents/carers of the child. This permission can be given by proxy, by the coach of each team, only after parental consent for this has been granted.
  • If no consent has been given for a child on the player profile form, then it is to be made known to the relevant person of the other team (e.g. coach/team manager) so the appropriate person/s taking photographs for the other team is/are aware and can avoid taking photographs of that particular child
  • The children should be informed a person will be taking photographs
  • The children should be informed that if they have concerns they can report these to the coach or captain
  • Concerns regarding inappropriate, or intrusive, photography should be reported to the Club Welfare Officer and recorded in the same manner as any other child protection or safeguarding concern

Truro Badminton club will adhere to the following principles with regards to the publishing of photographs of children:

  • Ask for parental permission to use the child’s image and, wherever possible, show the image to the parents and child in advance. This ensures that they are aware of the way the image will be used to represent badminton and the club
  • Ask for the child’s permission to use their image. This ensures they are aware of the way the image is to be used to represent badminton and the club
  • If the player is named, avoid using their photograph, and if a photograph is used, avoid naming the child
  • Only use images of children in appropriate kit (training or competition), to reduce the risk of inappropriate use, and to provide positive images of the children
  • Encourage the reporting of inappropriate use of images of children. If you are concerned, report your concerns to the County or Club Welfare Officer

Using video as a coaching aid:

There is no intention on the part of the ECB to prevent club coaches using video equipment as a legitimate coaching aid. However, players and parents/carers should be aware that this is part of the coaching programme, and material taken in connection with coaching, must be stored securely and deleted or destroyed when a parent requests this, or when the material is no longer needed.

The parents/carers and children must provide written consent for the use of photography and video analysis.

Responding to Suspicions and Allegations


It is not the responsibility of anyone working in Club in a paid or unpaid capacity to decide whether or not child abuse has taken place.  However there is a responsibility to act on any concerns through contact with the appropriate authorities so that they can then make inquiries and take necessary action to protect the young person.  This applies BOTH to allegations/suspicions of abuse occurring within Club and to allegations/suspicions that abuse is taking place elsewhere.

This section explains how to respond to allegations/suspicions.

Receiving Evidence of Possible Abuse

We may become aware of possible abuse in various ways.  We may see it happening, we may suspect it happening because of signs such as those listed in section 3 of this document, it may be reported to us by someone else or directly by the young person affected.

In the last of these cases, it is particularly important to respond appropriately.  If a young person says or indicates that they are being abused, you should:

  • stay calmso as not to frighten the young person
  • reassure the child that they are not to blame and that it was right to tell
  • listen to the child, showing that you are taking them seriously
  • keep questions to a minimum so that there is a clear and accurate understanding of what has been said. The law is very strict and child abuse cases have been dismissed where it is felt that the child has been led or words and ideas have been suggested during questioning.  Only ask questions to clarify
  • inform the child that you have to inform other people about what they have told you. Tell the child this is to help stop the abuse continuing.
  • safety of the childis paramount. If the child needs urgent medical attention call an ambulance, inform the doctors of the concern and ensure they are made aware that this is a child protection issue
  • recordall information
  • report the incident to the club welfare officer or the Local Authority Designated Officer.

In all cases if you are not sure what to do you can get help from the NSPCC 24 hour help line Tel No: 0800800500

Recording Information

To ensure that information is as helpful as possible, a detailed record should always be made at the time of the disclosure/concern.  In recording you should confine yourself to the facts and distinguish what is your personal knowledge and what others have told you.  Do not include your own opinions.

Information should include the following:

  • the child’s name, age and date of birth
  • the child’s home address and telephone number
  • whether or not the person making the report is expressing their concern or someone else’s
  • the nature of the allegation, including dates, times and any other relevant information
  • a description of any visible bruising or injury, location, size etc. Also any indirect signs, such as behavioural changes
  • details of witnesses to the incidents
  • the child’s account, if it can be given, of what has happened and how any bruising/injuries occurred
  • have the parents been contacted? If so what has been said?
  • has anyone else been consulted? If so record details
  • has anyone been alleged to be the abuser? Record detail

Reporting the Concern

All suspicions and allegations MUST be reported appropriately.  It is recognised that strong emotions can be aroused particularly in cases where sexual abuse is suspected or where there is misplaced loyalty to a colleague.  It is important to understand these feelings but not allow them to interfere with your judgement about any action to take.

The club expects it’s members and members to discuss any concerns they may have about the welfare of a childimmediately with the person in charge and subsequently to check that appropriate action has been taken.

If the nominated club welfare officer is not available you should take responsibility and seek advice from the NSPCC helpline, the duty officer at your local social services department or the police.  Telephone numbers can be found in your local directory.

Where there is a complaint against an employee or volunteer, there may be three types of investigation.

  • Criminal in which case the police are immediately involved
  • Child protectionin which case the social services (and possibly) the police will be involved
  • Disciplinary or misconduct in which case the Club will be involved

As mentioned previously in this document members of the Club are not child protection experts and it is not their responsibility to determine whether or not abuse has taken place.  All suspicions and allegations must be shared with professional agencies that are responsible for child protection.

In all cases if you are not sure what to do you can gain help from the NSPCC 24 hour help line Tel No: 0800800500

Social services have a legal responsibility under The Children Act 1989 to investigate all child protection referrals by talking to the child and family (where appropriate), gathering information from other people who know the child and making inquiries jointly with the police.

NB:            If there is any doubt, you must report the incident: it may be just one of a series of other incidences which together cause concern

Any suspicion that a child has been abused by an employee or a volunteer should be reported to the Club who will take appropriate steps to ensure the safety of the child in question and any other child who may be at risk.  This will include the following:

  • The club will refer the matter to social services department
  • the parent/carer of the child will be contacted as soon as possible following advice from the social services department
  • the chair person of Truro badminton club should be notified to decide who will deal with any media inquiries and implement any immediate disciplinary proceedings
  • the club welfare officer should also notify the Badminton Association of England governing body
  • if the Club welfare officer is the subject of the suspicion/allegation the report must be made to the Chair person who will refer the matter to social services

Allegations of abuse are sometimes made sometime after the event.  Where such allegation is made, you should follow the same procedures and have the matter reported to social services.  This is because other children in the sport or outside it may be at risk from the alleged abuser.  Anyone who has a previous conviction for offences related to abuse against children is automatically excluded from working with children.


Safeguarding Contacts  
Local Contacts for Safeguarding    
Local Authority Designated Officer (LADO) County Hall, Truro, TR1 3HY 01872 326 536

01872 327 225

Local Children’s Social Care (inc out of office hours contact)
Please note: In an emergency, the Samaritans will hold the Social Care Duty Officer’s contact number.
  0300 1234 101

O.O.H 01208 251300

The Samaritans 08457 909 090
Local Police Child Protection Teams (Multi Agency Referral Unit) In an emergency contact via 999. County Hall, Truro, TR1 3HY  0300 1231 116


National Contacts for Safeguarding
NSPCC Freephone 24 hour Helpline National Centre Weston House, 42 Curtain Road London, EC2A 3NH

0808 800 5000

Txt 0800 056 0566

NSPCC Asian Child Protection Helpline   0800 096 7719
Child Protection in Sport Unit (CPSU) 3 Gilmour Close, Beaumont Leys, Leicester, L4 1EZ

0116 2347278
Childline UK Freepost 1111 London N1 OBR

0800 1111
Child Exploitation and
Online Protection Centre (CEOP)
33 Vauxhall Bridge Road, London, SW1V 2WG

0870 000 3344


Concerns outside the immediate Sporting Environment (e.g. a parent or carer)

  • Report your concerns to the Club welfare officer
  • If the Club welfare officer is not available, the person being told or discovering the abuse should contact their local social services department or the police immediately
  • Social Services and the Club welfare officer will decide how to inform the parents/carers
  • The Club welfare officer should also report the incident to the Club Chair person or Secretary. They should ascertain whether or not the person/s involved in the incident play a role in the organisation and act accordingly
  • Maintain confidentiality on a need to know basis

Managing children on trips

The Club will appoint Team Manager(s) with clear roles and responsibilities including:

  • Communicating the following information to parent(s):

– Why the trip is planned and what is its reason or purpose

– When the trip will take place: date, time of departure and estimated time of return

– Where the trip is to, including the destination and venue

– Where the meeting points will be, at home and at the away venue

– Staffing arrangements, including the name and contact details of the Team Manager responsible for the trip

– Kit and equipment requirements

– Details of cost implications, including the competition fee, any spending or pocket money needed and the transport costs

– Name and contact number of the person acting as the ‘Club Home Contact’

– Arrangements for food and drink

  • Being in possession of a written copy of relevant emergency contact details and procedures, and medical information for all children participating.
  • Determining appropriate staffing and staff training and overseeing appropriate arrangements.
  • Ensuring there is a ‘Club Home Contact’ – a member of the club who is not travelling away, who will act as a contact point in an emergency and who is provided with the relevant information.
  • Ensuring the players are prepared for touring.

 Missing child guidelines

If a child goes missing from an organised session with Truro Badminton Club, the actions should be taken:

  • Ensure other children are looked after appropriately while you organise a search for the child concerned
  • Inform the child’s parents, if they are present at the event, or nominate an appropriate person to telephone them and advise of the concern. Reassure them you are doing all you can to locate their child. Remember the child may contact the parents directly so this action is very important
  • Organise all available responsible adults by areas to be searched. It is best to take a short time to organise the search properly so that all places are searched fully
  • Send searchers immediately to any exits to the venue to ensure the child has not left, and to any obvious potential danger spots such as nearby lakes or rivers.
  • Search the area in which the child has gone missing including changing rooms, toilets, public and private areas and the club’s grounds
  • Request all those searching to report back to a nominated adult at a specific point
  • This nominated person should remain at this reference point and make a note of events, including a detailed physical description of the child. This should include approximate height, build, hair and eye colour as well as the clothing the child was wearing and where and when they were last seen. All this will be required by the police. If the search is unsuccessful you should then contact the police
  • A report should go to the police no later than 20 minutes after the child’s disappearance is noted, even if the search is not complete
  • If the police recommend further action before they get involved, follow their guidance
  • If the police act upon the concern, always be guided by them in any further actions to take.
  • At any stage when the child is located, ensure you inform all adults involved including the parents, searchers and the police if, by then, they are involved

All missing child incidents MUST BE notified at the very earliest opportunity to the Club Welfare Officer, who must immediately notify the County Welfare Officer, and they must then notify the ECB Safeguarding Team


Every effort should be made to ensure that confidentiality is maintained for all concerned.  Information should be handled and disseminated on a need to know basis only.  This includes the following people:

  • The Club Welfare Officer
  • The parents of the child
  • The person making the allegation
  • Social Services/police
  • The Regional Development Officer for Badminton England
  • The Chair person or secretary of the club
  • The alleged abuser (and parents if the alleged abuser is a child)

Seek social services advice on who should approach the alleged abuser.

All information should be stored in a secure place with limited access to designated people, in line with data protection laws.

Internal Inquiries and Suspension

  • The welfare officer will make an immediate decision about whether any individual accused of abuse should be temporarily suspended pending further police and social services inquiries
  • Irrespective of the findings of the social services or police inquiries the Club Committee will assess all individual cases to decide whether a member of members or volunteer can be reinstated and how this can be sensitively handled. This may be a difficult decision; especially where there is insufficient evidence to uphold any action by the police.  In such cases the Club Committee must reach a decision based upon the available information which could suggest that on the balance of probability, it is more likely than not that the allegation is true.  The welfare of the child should remain of paramount importance throughout.

Recruiting and Selecting Personnel with Children


It is important that all reasonable steps are taken to prevent unsuitable people from working with children.  This applies equally to paid members and volunteers, both full and part time.  To ensure unsuitable people are prevented from working with children the following steps should be taken when recruiting.

Controlling Access to Children


  • All volunteers should complete an application form. The application form will elicit information about the applicants past and a self disclosure about any criminal record.
  • Consent should be obtained from the applicant to seek information from the Criminal Records Bureau.
  • Two confidential references, including one regarding previous work with children should be obtained. These references MUST be taken up and confirmed through telephone contact.
  • Evidence of identity (passport or driving licence with photo)

 Interview and Induction

All volunteers will be required to read the Safeguarding children and Child protection policy.  All volunteers should receive formal or informal induction during which:

  • A check should be made that the application form has been completed in full, including sections on criminal records and self disclosures
  • The job requirements and responsibilities should be clarified
  • They should sign to confirm they have read the Safeguarding children and Child protection policy
  • They should sign up to the organization’s Code of Ethics and Conduct
  • Child Protection Procedures as outlined in the policy are explained and additional training needs identified e.g. basic child protection awareness

Training and recruitment

In addition to pre-selection checks, the safeguarding process includes training after recruitment to help volunteers to:

  • Analyse their own practice against what is deemed good practice, and to ensure their practice is likely to protect them from false allegations
  • Recognise their responsibilities and report any concerns about suspected poor practice and/or abuse
  • Respond to concerns expressed by a child
  • Work safely and effectively with children

Truro badminton club requires:

  • All volunteers who have access to children to undergo a DBS check
  • All employees, volunteers, coaches, welfare officers and team managers to undertake relevant child protection training or undertake a form of home study, to ensure their practice is exemplary and to facilitate the development of positive culture towards good practice and child protection
  • All members and volunteers to receive advisory information outlining good/bad practice and informing them what to do if they have concerns about the behaviour of an adult towards a young person
  • All coaches, trainee coaches and leaders should have an up to date first aid qualification


On behalf of TRURO BADMINTON CLUBwe, the undersigned, will oversee the implementation of the Child Protection Policy and take all necessary steps to ensure it is adhered to.


(n.b. One of the signatories should be the Welfare Officer)


Name:                                                                 Name:
Date:   Date:












Renewal date April 2021


Code of Ethics and Conduct

This Code of Ethics and Conduct applies to all those involved in the sport of badminton under the jurisdiction of the Badminton Association of England. Members and guests include all members and officers of Truro Badminton Club and all players and guests of those members and officers, as well as all individuals who watch/attend/participate/officiate in matches hosted by the club in whatever capacity. Truro Badminton Club is committed to maintaining the highest possible standards of behaviour and conduct at badminton games and club nights.


Everyone has a responsibility to act according to the highest standards of integrity, and to ensure that the reputation of badminton is beyond reproach.


Everyone involved in badminton, both adults and young people have a responsibility to treat everyone with dignity, respect, sensitivity and fairness. In particular, be aware of the special needs of young people and vulnerable adults, and recognise that some face additional barriers. Every young person or vulnerable adult involved in the game of badminton should be able to participate in an enjoyable and safe environment and be protected from abuse. Allegations of a child protection nature relating to the breaking of this Code of Ethics and Conduct must follow the reporting procedures as contained in the Safeguarding children and Child Protection Policy.

The Management Committee is responsible for ensuring the overall implementation, monitoring and revision of this policy.

All Members are responsible for familiarising themselves with and achieving the standards of conduct expected of them.

The following principles must be adhered to at all times so that badminton can be enjoyed by all.

Members, visitors and guests

All those involved in badminton must treat everyone equally and sensitively regardless of age, disability, gender, race, ethnic origin, cultural or social background, sexual orientation, religious belief, political affiliation or any other personal characteristic/feature. Truro badminton club is opposed to any form of violent, offensive or discriminatory behaviour and will act as necessary to remove individuals from the Club who do not abide by this Code of Ethics and Conduct. All members, visitors and guests will,

  • Display high standards of behaviour
  • Respect the rights, dignity and worth of every person within the context of badminton
  • Treat everyone equally and sensitively regardless of age, disability, gender, race, ethnic origin, cultural background, sexual orientation, religious beliefs or political affiliation
  • Treat your team-mates and opponents, coaches, club officials and umpires with respect and consideration at all times – treat them as you would like to be treated
  • Not use foul, sexist, racist language or offensive gestures at any time
  • Know and abide by the rules and spirit of the game
  • Encourage all participants to learn the Laws and rules and play within them, always respecting the decisions of match officials
  • Promote the positive aspects of badminton, for example fair play and actively discourage unfair play, rule violations and arguing with match officials
  • Place the well-being and safety of children above the development of performance
  • Ensure activities are appropriate for the age, maturity, experience and ability of the individual
  • Respect children’s opinions when making decisions about their participation in badminton
  • Do not smoke, or drink while working with children in the club
  • Not provide children with alcohol when they are under the care of the club
  • Never use banned substances
  • Follow Ba of E guidelines set out in the “Policy for Safeguarding Children” and any other relevant guidelines issued
  • Report any concerns in relation to a child, following reporting procedures laid down by the Ba of E
  • Avoid violence and rough play and help injured opponents
  • Accept the decisions of the umpires without question or complaint (let your captain or coach ask the necessary questions) and avoid words or actions which may mislead an umpire
  • Abide by the instructions of the coach and club officials, provided they do not contradict the spirit of this Code of Ethics and Conduct or the rules of badminton
  • Do not condone, or allow to go unchallenged, any form of discrimination if witnessed
  • Give maximum effort and strive for the best possible performance through the whole game, even if it is considered already over;
  • Accept victory and defeat with humility and dignity and without excessive emotional displays
  • Work equally hard for yourself and your team – your team’s performance will benefit and so will your own
  • Be a good sport, applaud all good performance, whether by your team or by the opponent
  • At the end of play applaud and thank your opponents

Club officers and appointed volunteers

Truro badminton club officers and appointed volunteers are responsible for maintaining a high standard of conduct and implementing the Ba of E and Truro badminton club Code of Ethics and Conduct. They will,

  • Treat everyone equally and sensitively regardless of age, disability, gender, race, ethnic origin, cultural background, sexual orientation, religious belief or political affiliation;
  • Not use foul, sexist or racist language;
  • Take action against any club member or spectator who harasses, abuses or uses foul, sexist or racist language;
  • Accept the responsibilities of their role and set a good example of behaviour and conduct at all times and promote ethical principles;
  • Ensure all members follow best practice guidelines to safeguard young people and vulnerable adults;
  • Ensure that proper supervision is provided by suitably qualified coaches and officials who are capable of promoting good sporting behaviour and good technical skills;
  • Ensure all equipment and facilities meet safety standards;
  • Resist all illegal or unsporting influences, including banned substances and techniques;
  • Encourage all players and coaches to abide by the rules and spirit of the game and do not manipulate the rules in order to benefit yourself personally or your club;
  • Show respect to match officials, coaches, players and others involved in the game;
  • Do not endeavour to influence the result of a game by any actions that are not strictly within the rules;
  • Remember sport is enjoyed for its own sake – play down the importance of awards;
  • Always have regard to the best interests of badminton, including where publicly expressing an opinion of the game, others involved and any particular aspect of it;
  • Avoid words or actions, which may mislead a Match Official and accept their decisions.
  • Attend appropriate training to keep up to date with their role, especially with respect to the safeguarding of children
  • Hold relevant qualifications and be covered by appropriate insurance
  • Have been appropriately vetted eg DBS checks if required
  • Always work in an open environment (i.e. avoid private, or unobserved, situations and encourage an open environment)
  • Inform players and parents of the requirements of badminton
  • Know and understand the Ba of E’s “Policy for Safeguarding Children”
  • Develop an appropriate working relationship with young players, based on mutual trust and respect
  • Ensure physical contact is appropriate and necessary and is carried out within recommended guidelines with the young player’s full consent and approval
  • Not engage in any form of sexually related contact with a young player. This is strictly forbidden, as is sexual innuendo, flirting or inappropriate gestures and terms. The Ba of E adopts the Home Office guidelines. These recommend “people in positions of trust and authority do not have sexual relationships with 16-17 year olds or younger children in their care”


This Code of Ethics and Conduct is an integral part of the Ba of E Education Programme within which all coaches must work. It should be used in conjunction with all other Ba of E and Truro badminton club policies, procedures or recognised standards. Through this Code of Ethics and Conduct, coaches who are affiliated to Ba of E must accept their responsibility to the participants, their parents and families, to coaching and to Ba of E affiliated associations. All affiliated coaches agree to:

  • Consider the safety and wellbeing of all individuals in their charge;
  • Ensure their behaviour is not misconstrued or open to allegations of favouritism, misconduct or impropriety;
  • Follow guidance on good practice when working with young people/vulnerable adults and report any concerns for their wellbeing to the relevant authority or body;
  • Uphold the appropriate boundaries in the working relationship between coach and player – especially when one person is aged under 18 years of age or a vulnerable adult. While the coach-player relationship Exists, the coach should not only refrain from initiating a relationship, but should also discourage any attempt by a player to initiate an intimate relationship, explaining the ethical basis of the refusal;
  • Ensure that all training and playing demands are not detrimental to the wellbeing of the players and are reasonable dependent upon the age, maturity, experience and ability of the players;
  • Ensure their competence and ability is sufficient so that the safety of players is not compromised:
  • Encourage players to accept responsibility for their own behaviour and performance:
  • Be appropriately qualified as per the requirements of the Ba of E Coach Education Programme and regularly seek opportunities for continued professional development;
  • Respect the rights of players to choose to decline to participate within coaching or playing situations;
  • Declare any affiliation, sponsorship or accreditation in a truthful and accurate manner;
  • Be receptive to employing systems of evaluation that include self-evaluation and also external evaluation in an effort to assess the effectiveness of your work;
  • Abide by all rules and policies of Ba of E;
  • Hold a clear Enhanced DBS check when in a position of regulated activity;
  • Comply with all safeguarding and first aid policies and procedures including submitting Self-Declaration forms;
  • Promote prevention and education regarding the misuse of performance enhancing drugs and illegal substances;
  • Declare any history or instances where you were disciplined, dismissed, cautioned, warned or convicted of any offence relating to children/young people/vulnerable adults on a Self Declaration form submitted to the EB Compliance Officer;
  • Whilst working under the jurisdiction of Ba of E will only coach individuals that are registered/affiliated to Ba of E;
  • Not attempt to exert undue influences and pressures in order to obtain personal benefit or reward;
  • Must be able to recognise and accept when to refer or recommend players to other coaches or structures;
  • Agree what information what will be treated confidentially (this does not preclude disclosure of information to persons who can be judged to have a right to know such as in matters of discipline, legal and medical requirements or where an individuals health, safety or wellbeing may be at risk);
  • Communicate and co-ordinate with medical practitioners in the diagnosis, treatment and management of a players’ medical/psychological problems;
  • Be a positive role model;
  • Project a good personal appearance of cleanliness and never smoke in the coaching environment, or coach whilst under the influence of alcohol or any other intoxicating substance;
  • Never use foul, sexist or racist language or act in a violent/abusive manner;
  • Refrain from undue public criticism of other coaches or match officials.
  • Refrain from posting negative or derogatory comments on social media about other clubs, coaches or officials.
  • Refrain from posting any comments on social media which bring the reputation of Ba of E into disrepute.
  • Follow all Ba of E guidance on Social Media, Appropriate Communication and the Duty of Care policies.

Family/guardians of participants

  • Teach your child to treat everyone equally and sensitively regardless of their age, disability, gender, race, ethnic origin, cultural background, sexual orientation, religious beliefs or political affiliation; gender, ethnic origin or cultural background;
  • Support all efforts to remove verbal, physical and racist abuse from badminton ;
  • Not force an unwilling participant to take part in badminton ;
  • Remember that young people are involved for their enjoyment – not yours;
  • Encourage all to play by the rules and respect the match officials;
  • Never ridicule or shout at a participant for making a mistake or losing a game;
  • Teach that effort and teamwork are as important as victory, so that the result of each game is accepted without undue disappointment;
  • Remember that young people and vulnerable adults learn best by example;
  • Refrain from publicly questioning the judgement or honesty of match officials;
  • Recognise the value and importance of volunteers in badminton. They give their time, energy and resources to provide recreational activities for others.
  • Not shout abuse at officials, coaches, players or other spectators.

Spectators of games under the jurisdiction of Truro Badminton Club

  • Do not use offensive, discriminatory or obscene language or gestures. Do not harass or verbally abuse players, coaches, match officials or fellow spectators in any form;
  • Treat everyone equally and sensitively regardless of age, disability, gender, race, ethnic origin, cultural background, sexual orientation, religious beliefs or political affiliation;
  • Condemn the use of violence in all forms and refrain from any violent or aggressive behaviour;
  • Show respect for opponents and match officials. Without them there would be no game;
  • Acknowledge good performance and fair play by opponents as well as by your own team;
  • Remember the players are taking part for their enjoyment not yours;
  • Do not ridicule players who make mistakes;
  • Do not over emphasise the importance of winning;
  • On no account should you enter the court unless authorised otherwise;
  • Do not shout abuse at officials, coaches, players or other spectators;

Adults to young people

  • Be aware of how your language and behaviour may have an effect and ensure you do not use foul language, humiliate or bully any young person;
  • Make sure you are fully aware of and follow the latest guidance on working with young people;
  • Treat everyone with respect and dignity, recognising the additional needs or disadvantages of those with disabilities or from minority backgrounds;
  • Set a good example as young people will learn from you;
  • Make sure disciplinary actions are non violent/humiliating and use rewards, praise and acknowledgment to reinforce good behaviour;
  • Listen and act if a young person tells you they’re being bullied or abused.

Young people to each other

  • Never bully, spread rumours or tell lies about other young people;
  • Welcome and include new players whatever their background or ability;
  • Control your emotions – verbal or physical abuse is not acceptable at any time;
  • Don’t show off or try to humiliate other players;
  • Don’t ridicule or blame team mates who make mistakes;
  • Make sure you tell your coach/parents if another young person confides in you and you think they need help.


Truro badminton clubis committed to providing a caring, friendly and safe environment for everyone to train and play in a relaxed and secure atmosphere. Bullying of any kind is unacceptable at our club. If bullying does occur, everyone should be able to tell, and know that incidents will be dealt with promptly and effectively. We are a TELLING club. This means anyone who knows bullying is happening is expected to tell staff and officials.

What is bullying?

Bullying is the use of aggression with the intention of hurting another person. Bullying results in pain and distress to the victim. Bullying can take many forms some of which we’ve listed below:

  • Emotional: being unfriendly, excluding, tormenting (for example: hiding kit, or making threatening gestures)
  • Physical: pushing, kicking, hitting, punching or any use of violence
  • Racist: racial taunts, graffiti and/or gestures
  • Sexual: unwanted physical contact or sexually abusive comments
  • Homophobic: because of, or focusing on, the issue of sexuality
  • Verbal: name-calling, sarcasm, spreading rumours and teasing
  • Cyber: All areas of the internet, such as email and internet chatrooms. Mobile threats by text message and/or calls. Misuse of associated technology, such as camera and video facilities

Why is it important to respond to bullying?

Bullying hurts. No one should be a victim of bullying. Everyone has the right to be treated with respect. Children or adults who are bullying need to learn different ways of behaving. We have a responsibility to respond promptly, and effectively, to issues of bullying.

Objectives of this policy

  • All officials, coaching and non-coaching staff, children and parents at Trturo Badminton Club have an understanding of what bullying is.
  • All officials, coaching and non-coaching staff know what our club policy is on bullying, and follow it when bullying is reported.
  • All children and parents should know what the club policy is on bullying, and what they should do if bullying arises
  • As a club, we take bullying seriously. Children and parents should be assured they will be supported when bullying is reported. Bullying will not be tolerated.

Prevention of bullying

We will use KIDSCAPE methods to help children prevent bullying. As and when appropriate, these may include:

  • Writing a set of club rules
  • Signing a behaviour contract
  • Having discussions about bullying and why it matters

Please do not hesitate to raise concerns with our Child Welfare Officer, or any other member of the management team, should they arise.

Anti Doping

Truro badminton club condemns and is totally opposed to performance enhancing and recreation drug use in the sport of badminton. All involved in badminton must:

  • Familiarise themselves with the UK Anti Doping Rules.
  • Take sole responsibility for all foods, medications and supplements taken;
  • Be aware disciplinary action may be taken for criminal conviction for possession or use of drugs.

Any drug misuse or abuse will be considered a serious misconduct and investigated according to the club disciplinary policy.


Any breach of the code of conduct will be considered misconduct and investigated according to the club disciplinary policy.

  • Any bullying will be considered a serious misconduct.
  • Report child bullying incidents to the Club Welfare Officer, Ashley Bridges. Report adult bullying incidents to the team captain, chairman or vice-chairman.
  • In cases of serious bullying involving a child, the incidents will be reported to the Child Protection Team for advice via the County Welfare Officer. Parents will be informed and will be asked to come to a meeting to discuss the problem
  • If necessary, and appropriate, police will be consulted
  • The bullying behaviour or threats of bullying must be investigated and the bullying stopped quickly
  • An attempt will be made to help the bully (bullies) change their behaviour

Draft Constitution 2018


  1. The Club shall be known as Truro Badminton Club (hereinafter referred to as “The Club”).
  2. All members will be bound by the The Club constitution and its policies.
  3. The Club willpromotebadmintonfor all abilitieswithout discrimination
  4. The Club will maintain its membership of Badminton England
  5. The Club will uphold the Laws of Badminton, and comply with Official National and Local policies and guidelines
  6. The Club will actively work with Official National and Local badminton organisations and agencies
  7. The Club will be managed by a committee (hereinafter referred to as “The Management Committee”).
  8. The Management Committee
    • The Management Committee is responsible for,
      • Upholding the Club Constitution
      • Ratifying and upholding Club policies
      • Representing the members of the club
      • Managing the “day-to-day” running of the club
      • Forming and supervising all sub-committee’s
      • Disciplinary matters
      • The appointment of new officers to fill vacant posts
      • Setting the date and agenda for the AGM
    • The Management committee will consist of the following Officers of the Club appointed at the AGM,
      • Chairman
      • Secretary
      • Treasurer
      • Team Captains
      • Child Welfare Officer
      • Social secretary
      • Officers without portfolio
    • The Chairman of The Club, or a designated deputywill preside, over all Management meetings.
    • The management committee will meet as required
    • A minimum of 3 Officers, or their designated deputy is required for a quorum
    • The agenda is set by the Chairman
    • All additional agenda requests need be made in writing to the Chairman and received at least 24 hours before a meeting.
    • The Management Committee is responsible for ensuring the Club remains financially solvent and is financially secure for the future and has sufficient reserves to be able to pay for unexpected expenses
    • The Management Committee has the right to change charges, fees or subscriptions in exceptional financial circumstances.
    • Motions are passed if the majority agree. When necessary the Chairman will have the casting vote.
  1. Annual General Meeting
    • The Club will hold an Annual General Meeting (AGM) in every year at the end of every badminton season
    • All paid up members are invited to the AGM
    • The date and draft agenda for the AGM will be sent to all members not less than fourteen days before the meeting.
    • The AGM is chaired by the Chairman of the Club
    • The Secretary will present the minutes of the previous AGM. The minutes must be approved by members at the AGM.
    • The Secretary and Chairman will present a report.
    • The Finance Officer will present a detailed report of the Club’s accounts to the end of the preceding financial year. The financial report must be approved by members at the AGM.
    • The AGM will set membership subscription rates and match fees and agree any concessionary rates.
    • Requests for additional items to the agenda need be made in writing to the Chairman and received at least 24 hours before the AGM. They are included at the discretion of the Chairman.
    • The AGM will appoint the Officers of the Club
      • Officers can be re-appointed without a vote if unopposed
      • New nominations require a proposer and a seconder
      • A member cannot nominate themselves
      • If more than one member stands the appointment will be decided by a ballot at the AGM.
      • Members unable to attend the AGM can submit a “postal vote” made in writing to the Chairman and received at least 24 hours before a meeting
      • When necessary the Chairman will have the casting vote.
      • Where appropriate one member can hold more than one office
      • Where appropriate, a role can be shared between members.
    • Changes to the constitution can only be made at the AGM.
      • Proposed changes must be submitted in writing to the Chariman not later than 7 days before the AGM.
      • Changes to the constitution require a two thirds majority vote to be passed
    • Club officers
      • Officers have a special responsibility to uphold the Club Constitution and Policies.
      • All posts are voluntary and unpaid.
      • Officers deemed to be failing in their responsibilities or who infringe Policies can be removed from their post by the Management committee
      • Officers can resign from their post at any time by writing to the Chairman
    • Sub-Committees

The Management Committee can create any Sub-Committee that it considers necessary.

  • Policies and Terms of Reference
    • The Management Committee is responsible for ensuring the Club has relevant and appropriate policies and Terms of Reference for sub-committee’s.
    • The Management Committee is responsible for ratifying all Club policies and ensuring they are reviewed at appropriate intervals.
    • Members are responsible for ensuring they know all Club policies.
  • Membership
    • Membership of The Club will be open to badminton players
    • Membership is by application to the Secretary
    • The Secretary is responsible for collecting applicants details and approving all members
    • The Management Committee reserves the right to refuse membership without explanation.
    • Membership may be postponed and an applicant put on a waiting list if the club has sufficient members.
    • Appeals, issues or concerns regarding membership must be made in writing to the Management Committee.
    • Membership only starts when any outstanding debts and the appropriate subscription have been paid.
    • Types of membership
      • Ordinary Membership
      • Junior Membership: restricted to persons under 18 years of age
      • Guest Membership is a temporary membership granted to visitors, players and supporters of visiting teams. Guest Membership cannot be conferred upon the same person more than four times in a season. Thereafter the person will be required to become a Member.
    • Membership Subscriptions
      • Membership Subscriptions and Match fees will be determined at the AGM and must be set at a level to ensure sufficient income will be provided for the continued financial security of the Club.
      • Concessionary rates for membership and matches will be agreed at the AGM. For example, families, persons engaged in full-time education, or the unemployed may be eligible for a concessionary rate. In exceptional circumstances the Management Committee can agree a concessionary rate for an individual member.
      • The rates for members joining late in the season will be agreed at the AGM
    • Members must pay their subscription within two calendar months of joining the Club.
    • Termination of Membership
      • Termination of membership should only occur in exceptional circumstances.
      • The Management Committee can terminate the membership of any person.
      • The member will be informed in writing when their membership is terminated and, if indicated, the reasons.
      • There is no entitlement to a rebate when the membership is terminated
      • A member has the right to appeal to the Management Committee
      • Termination of membership does not prevent a person from re-applying for membership.
      • Membership of supervised Junior Badminton is at the discretion of the Junior Badminton organiser.
    • Exclusion from the Club
      • Exclusion should only occur in exceptional circumstances
      • The Management Committee can exclude anyone from becoming a member of the club.
      • The person will be informed in writing that they have been excluded and, if indicated, the reasons.
    • Finance
      • The Clubs assets belong to the Club and are the responsibility of the Management Committee.
      • Any expenditure of The Club must be authorised by two officers of the club. The Chairman, Secretary and Treasurer have the authority to authorize emergency payments if necessary.
    • Extraordinary General Meeting
      • An extraordinary general meeting (EGM) will be convened by the Management Committee at any time within twenty-eight days upon the receipt of a request in writing signed by at least ten members of the Club specifying the object of the meeting.
      • Members must be notified of the EGM and receive a draft agenda no less than fourteen days prior to the meeting
      • An EGM must be convened if there is a risk The Club will be dissolved.

Minutes of 2017 AGM

Truro Badminton Club AGM

12th April 2017 7.30pm



Apologies were received from Jenny, John and Celia



Tony, Sue, Lorna, Pat, Linzi, Helen


Ian Kendal

Before the meeting began, members took a few minutes to remember Ian who passed away in March.

Ian had been a member for many years, and had acted as treasurer until 2016. Sue, Pat and Tony attended Ian’s funeral.


Matters Arising

Tony reported that a ‘Confidentiality Health Disclosure’ should be included on a membership form, or as a minimum, we should verbally ask new members if they are willing to disclose health issues.


Chair’s Report


Secretary’s Report

Helen reported that members had suggested that the club form a WhatsApp group to improve communication between members.



Pat reported that we used 24 dozen shuttles this season, and we have 18dozen in hand. We almost have enough for next season, and we could buy the remainder from Newquay rather than buy a large quantity from the wholesaler.


Junior Report

See attached


Team Reports

The teams had a successful season. Duncan captained the mens team which easily won div 3 and will be promoted to div 2 next season. The combination and ladies team both came second in their divisions.

It was decided to enter the same team next year, but home matches will be played on Friday evenings.

Truro played in the final of the Carlton Cup, but were beaten by St Austell.


Treasurer’s Report

See attached for the accounts which Pat produced.

Pat reported that we spent £200 more than we received this season, but adding an outstanding bill from the previous season, our loss this year was £932. The club has been spending more than we receive for the last few seasons, and our surplus has diminished to £1,735.57. Consequently, subs will have to be increased, and the following rates were agreed.


Seniors           £120

Students         £75

Match Fees     £5

Visitors           £6

Instalment     £60 Sept + £60 Nov



Most Improved Player – Sam



Sue and Tony have offered to organise a promotion evening at the start of next season. This will take place on a club night in September.

Sue advised the meeting that the County Awards evening would take place on 6th May at the White hart Hotel, 5.30pm start

Also, the West Cornwall Champs will take place on 13th May, in Penzance.

Agenda 2018 AGM

Truro badminton club AGM


Friends Meeting House, Truro

19.30, Wednesday 11th April 2018


Minutes of last AGM 12th April 2017

Matters arising

Ratify club policies:

Child protection

Code of ethics

Social media policy

Lost club nights 2017/8

Home matches on a Friday

Social events


Chairman (Adam Widdison)

Secretary (Helen Wright)

Shuttle manager Pat Edwards

Junior club (Tony Poole)

Team captains (including cups)

Teams for next season

Fees for next season

Treasurers report (Pat Edwards)

Club subscription (NB Affiliation fee is fixed cost for all)

Instalment subscription

Students subscription, Late arrivals subscription, Visitors fee, Juniors “playing up”

Membership promotion

Club trophies

Most improved player

Chairmans Cup

Selection of officers

Committee members

Any other business