Come play Badminton in Truro

Truro badminton club Covid risk assessment 2020/21

 

Risk Assessment Form – Truro Badminton Club

 

 

Session: Senior Club sessions from September 2020 Date Completed:   3.9.20
Venue: Penair School Sports Hall Completed by:  Sue Biscoe
COVID-19 Officer: Sue Biscoe

 

What is the Hazard? Who might be harmed Action Taken Risk rating after controls

(Low, Medium, High)

Actioned by
 

Social Distancing and spread of COVID-19

 

 

Players, coaches, and volunteers

·       Booking system in place to manage session numbers

·       Covid-19 officer to ensure social distancing guidelines and ensure anyone not playing on court must remain at least 2 meters from those playing and each other

·       No bodily contact, including handshakes and high fives

·       No gatherings once training (or games) has finished

·       Players advised to only attend if they do not have any symptoms of COVID-19. https://www.nhs.uk/conditions/coronavirus-covid-19/symptoms/

Low

 

Medium

 

Low

Low

Low

 

HW/SB

 

SB

 

All

All

AW

 

 

Use of equipment during session

 

 

 

 

Players, coaches, and volunteers

·       Covid-19 officer to communicate before session on what equipment players should bring and following list will be reinforced in session.

·       All players and coaches must bring their own equipment they need for the session

·       Players cannot share equipment

·       Players must only use their own racket(s).

·       Sharing of shuttles – players reminded to have thoroughly washed their hands (in accordance with Government guidance) or use hand sanitiser immediately before and after play.

·       Players to only use shuttles from their designated playing group of 6

·       No water bottles will be provided to share, players asked to bring clearly marked bottle which they do not share

·       Equipment bags to be stored behind players playing court and at least 2 metres from the back of the court and any other players

·       Ensure participants take all their belongings with them at the end of the session

·       Session organiser to inform players not to use/touch equipment such as nets, posts or floor mops. If they do, hand sanitiser will be available

Low

 

Low

 

Low

Low

Low

 

 

Low

Low

 

 

Low

 

Low

 

Low

 

SB

 

All

 

All

All

SB

 

 

All

HW/SB

 

 

All

 

All

 

SB/HW

 

 

Participant Activity

 

Players, coaches, and volunteers

·       Coach/co-ordinator session plan can be delivered in line with completed Risk Assessment

·       Covid-19 Officer to communicate playing groups of 6 before session

·       Look to stagger start and finish times to reduce numbers of participants during sessions

·       Direct participants to stay home if they are sick, and if they are displaying symptoms of COVID-19

·       Instruct participants to tell you if they are displaying symptoms of COVID-19, have been in close contact with a person who has COVID-19 or have been tested for COVID-19

 

Low

 

Low

Low

 

Medium

 

Low

 

All

 

SB/HW

Tbc

 

All

 

AW/SB/HW

 

Increased risk to participants with underlying medical conditions and BAME groups

 

 

Those with underlying health conditions

·       Organiser to identify high risk participants or those from vulnerable groups before session

·       Share Risk Assessment information before sessions start, allowing these participants to make an informed choice about attending the session

Medium

 

Low

 

 

 

AW/SB/HW

 

HW/SB

 

 

 

 

 

Travelling to session and possible site requirements

 

Players, coaches, and volunteers

·       Must travel to venue by car either on own or with members of the same household only

·       If using public transport, they must ensure that face coverings are worn

·       Inform participants of the status of changing facilities and toilet facilities – recommend that players arrive changed and ready to play. Do not use the venue’s changing areas

Low

 

Low

 

Medium

 

All

 

All

 

HW/SB

 

Entry and exit to building

 

 

Players, coaches, and volunteers

·       Entry and exit will be via a designated entrance communicated in advance

·       Participants must arrive at the venue for the allotted start time of the session

·       Participants must, on entry and exit from the facility, use the hand sanitizer gel to clean their hands when using the Hand Sanitizer station provided at the entry/exit point

·       On entry to the venue, participants/coaches enter and go straight to their assigned court and seating area

·       End of session, everyone must leave the site in order of nearest court first. They should leave immediately once returned to their cars.

N.B No social gatherings/groups

Medium

Low

 

Low

 

 

Low

 

 

Low

 

HW/SB

All

 

All

 

 

All

 

 

All

 

Cross infection through Poor hygiene

 

 

Players, coaches, and volunteers

·       Covid-19 officer to supply hand sanitizer and make available on entrance to the hall and back of courts – players to apply regularly through session

·       Shuttlecocks will not be used for 72 hours after each session

 

Low

 

Low

 

 

Sb/HW

 

All

 

 

         

 

Truro Badminton Club AGM 2020

Truro badminton club AGM

Agenda

Zoom Meeting: reply to Helen Wright to be “invited”

20.00 30th August 2020

Apologies

Minutes of last AGM

Reports

Chairman (Adam Widdison)

Secretary (Helen Wright)

Shuttle manager Pat Edwards

Team captains (including cups)

Social secretary

Treasurers report (Pat Edwards)

Fees for next season

Club subscription (NB Affiliation fee is fixed cost for all)

Instalment subscription

Students subscription, Late arrivals subscription

Visitors

Visitors fee

Covid-19

Visit our website: http://www.badmintontruro.co.uk/

Venue update: rules

Government guidelines: https://www.gov.uk/coronavirus

Badminton England Covid-19 Guidance for playing badminton

Support: https://www.badmintonengland.co.uk/return-to-play/club-guidance-support/

Return to play roadmap: https://www.badmintonengland.co.uk/media/8903/rtp-clubs-2.pdf

Covid-19 Officer

Role: https://www.badmintonengland.co.uk/media/8787/covid-19-officer.pdf

Covid-19 officer training: https://www.badmintonengland.co.uk/return-to-play/resources-tools-support/session-tools/reactivate-training/

 

Club night enrolment

https://badmintonengland.playwaze.com/truro-badminton-club/zok9ebktnekkr/member-list

Junior club (Tony Poole)

Teams for next season

Matters arising

Home matches on a Friday

Beginners badminton coaching

Social events

Selection of officers

Committee members

Any other business

 

Appendix: synopsis of key COVD-19 rules

DO NOT ATTEND IF YOU HAVE ANY SYMPTOMS SUGGESTING YOU COULD BE INFECTED OR IF YOU HAVE BEEN IN CONTACT WITH A SUSPECTED CASE

  • Ensure the session implements a pre-booking system to manage the number of players attending each session allowing for you to maintain social distancing measures. You cannot allow members to play without them having pre-booked their attendance. Badminton England has made a booking system available to affiliated clubs at no cost – https://badmintonengland.playwaze.com.
  • Ensure contact details for all players attending are collected.
  • All participants (players, coaches, coordinators) have a responsibility to notify the Covid-19 Officer should they get symptoms of Covid-19. The person with symptoms should seek a test promptly and follow the NHS Track and Trace procedure – https://www.nhs.uk/conditions/coronavirus-covid-19/testing-and-tracing/
  • Both singles play and doubles play can now take place in groups of people from different households, as long as you remain 2 metres apart as far as possible – meaning that four people from different households can play doubles.
  • You can play singles and doubles using all areas of the court, within the respective court markings – if social distancing between adjacent courts cannot be maintained, you should only use the singles court markings.
  • Whether playing singles or doubles, activity is restricted to groups of a maximum of six people. Players can rotate within the group but social distancing must be maintained within this group. You cannot move groups within a session.
  • You can have more than one group in a hall, providing you are able to maintain social distancing within the space available. A group could, for example, be housed on one court and its surrounding run-off area or across more than one court.
  • Other than where players are from the same household or part of a support bubble, follow Government advice on staying alert and safe, and:
  • Stay at least two metres away from other players (including during play) as far as possible, when taking breaks and before and after play 
  • Do not make physical contact with other players (such as shaking hands or high fiving)
  • Avoid chasing the shuttle down towards another court if other players are using it
  • For doubles, consider agreeing in advance which player will take the shot if a shuttle travels to the centre of the court
  • There will be strict equipment rules in place for rackets and guidance on the use of shuttles.

 

NB Venue specific restrictions will be in place and you will be responsible for ensuring you adhere to these.

CODE OF CONDUCT FOR MEMBERS AND GUESTS (2018) 

Code of Ethics and Conduct

This Code of Ethics and Conduct applies to all those involved in the sport of badminton under the jurisdiction of the Badminton Association of England. Members and guests include all members and officers of Truro Badminton Club and all players and guests of those members and officers, as well as all individuals who watch/attend/participate/officiate in matches hosted by the club in whatever capacity. Truro Badminton Club is committed to maintaining the highest possible standards of behaviour and conduct at badminton games and club nights.

 

Everyone has a responsibility to act according to the highest standards of integrity, and to ensure that the reputation of badminton is beyond reproach.

 

Everyone involved in badminton, both adults and young people have a responsibility to treat everyone with dignity, respect, sensitivity and fairness. In particular, be aware of the special needs of young people and vulnerable adults, and recognise that some face additional barriers. Every young person or vulnerable adult involved in the game of badminton should be able to participate in an enjoyable and safe environment and be protected from abuse. Allegations of a child protection nature relating to the breaking of this Code of Ethics and Conduct must follow the reporting procedures as contained in the Safeguarding children and Child Protection Policy.

The Management Committee is responsible for ensuring the overall implementation, monitoring and revision of this policy.

All Members are responsible for familiarising themselves with and achieving the standards of conduct expected of them.

The following principles must be adhered to at all times so that badminton can be enjoyed by all.

Members, visitors and guests

All those involved in badminton must treat everyone equally and sensitively regardless of age, disability, gender, race, ethnic origin, cultural or social background, sexual orientation, religious belief, political affiliation or any other personal characteristic/feature. Truro badminton club is opposed to any form of violent, offensive or discriminatory behaviour and will act as necessary to remove individuals from the Club who do not abide by this Code of Ethics and Conduct. All members, visitors and guests will,

  • Display high standards of behaviour
  • Respect the rights, dignity and worth of every person within the context of badminton
  • Treat everyone equally and sensitively regardless of age, disability, gender, race, ethnic origin, cultural background, sexual orientation, religious beliefs or political affiliation
  • Treat your team-mates and opponents, coaches, club officials and umpires with respect and consideration at all times – treat them as you would like to be treated
  • Not use foul, sexist, racist language or offensive gestures at any time
  • Know and abide by the rules and spirit of the game
  • Encourage all participants to learn the Laws and rules and play within them, always respecting the decisions of match officials
  • Promote the positive aspects of badminton, for example fair play and actively discourage unfair play, rule violations and arguing with match officials
  • Place the well-being and safety of children above the development of performance
  • Ensure activities are appropriate for the age, maturity, experience and ability of the individual
  • Respect children’s opinions when making decisions about their participation in badminton
  • Do not smoke, or drink while working with children in the club
  • Not provide children with alcohol when they are under the care of the club
  • Never use banned substances
  • Follow Ba of E guidelines set out in the “Policy for Safeguarding Children” and any other relevant guidelines issued
  • Report any concerns in relation to a child, following reporting procedures laid down by the Ba of E
  • Avoid violence and rough play and help injured opponents
  • Accept the decisions of the umpires without question or complaint (let your captain or coach ask the necessary questions) and avoid words or actions which may mislead an umpire
  • Abide by the instructions of the coach and club officials, provided they do not contradict the spirit of this Code of Ethics and Conduct or the rules of badminton
  • Do not condone, or allow to go unchallenged, any form of discrimination if witnessed
  • Give maximum effort and strive for the best possible performance through the whole game, even if it is considered already over;
  • Accept victory and defeat with humility and dignity and without excessive emotional displays
  • Work equally hard for yourself and your team – your team’s performance will benefit and so will your own
  • Be a good sport, applaud all good performance, whether by your team or by the opponent
  • At the end of play applaud and thank your opponents

Club officers and appointed volunteers

Truro badminton club officers and appointed volunteers are responsible for maintaining a high standard of conduct and implementing the Ba of E and Truro badminton club Code of Ethics and Conduct. They will,

  • Treat everyone equally and sensitively regardless of age, disability, gender, race, ethnic origin, cultural background, sexual orientation, religious belief or political affiliation;
  • Not use foul, sexist or racist language;
  • Take action against any club member or spectator who harasses, abuses or uses foul, sexist or racist language;
  • Accept the responsibilities of their role and set a good example of behaviour and conduct at all times and promote ethical principles;
  • Ensure all members follow best practice guidelines to safeguard young people and vulnerable adults;
  • Ensure that proper supervision is provided by suitably qualified coaches and officials who are capable of promoting good sporting behaviour and good technical skills;
  • Ensure all equipment and facilities meet safety standards;
  • Resist all illegal or unsporting influences, including banned substances and techniques;
  • Encourage all players and coaches to abide by the rules and spirit of the game and do not manipulate the rules in order to benefit yourself personally or your club;
  • Show respect to match officials, coaches, players and others involved in the game;
  • Do not endeavour to influence the result of a game by any actions that are not strictly within the rules;
  • Remember sport is enjoyed for its own sake – play down the importance of awards;
  • Always have regard to the best interests of badminton, including where publicly expressing an opinion of the game, others involved and any particular aspect of it;
  • Avoid words or actions, which may mislead a Match Official and accept their decisions.
  • Attend appropriate training to keep up to date with their role, especially with respect to the safeguarding of children
  • Hold relevant qualifications and be covered by appropriate insurance
  • Have been appropriately vetted eg DBS checks if required
  • Always work in an open environment (i.e. avoid private, or unobserved, situations and encourage an open environment)
  • Inform players and parents of the requirements of badminton
  • Know and understand the Ba of E’s “Policy for Safeguarding Children”
  • Develop an appropriate working relationship with young players, based on mutual trust and respect
  • Ensure physical contact is appropriate and necessary and is carried out within recommended guidelines with the young player’s full consent and approval
  • Not engage in any form of sexually related contact with a young player. This is strictly forbidden, as is sexual innuendo, flirting or inappropriate gestures and terms. The Ba of E adopts the Home Office guidelines. These recommend “people in positions of trust and authority do not have sexual relationships with 16-17 year olds or younger children in their care”

Coaches

This Code of Ethics and Conduct is an integral part of the Ba of E Education Programme within which all coaches must work. It should be used in conjunction with all other Ba of E and Truro badminton club policies, procedures or recognised standards. Through this Code of Ethics and Conduct, coaches who are affiliated to Ba of E must accept their responsibility to the participants, their parents and families, to coaching and to Ba of E affiliated associations. All affiliated coaches agree to:

  • Consider the safety and wellbeing of all individuals in their charge;
  • Ensure their behaviour is not misconstrued or open to allegations of favouritism, misconduct or impropriety;
  • Follow guidance on good practice when working with young people/vulnerable adults and report any concerns for their wellbeing to the relevant authority or body;
  • Uphold the appropriate boundaries in the working relationship between coach and player – especially when one person is aged under 18 years of age or a vulnerable adult. While the coach-player relationship Exists, the coach should not only refrain from initiating a relationship, but should also discourage any attempt by a player to initiate an intimate relationship, explaining the ethical basis of the refusal;
  • Ensure that all training and playing demands are not detrimental to the wellbeing of the players and are reasonable dependent upon the age, maturity, experience and ability of the players;
  • Ensure their competence and ability is sufficient so that the safety of players is not compromised:
  • Encourage players to accept responsibility for their own behaviour and performance:
  • Be appropriately qualified as per the requirements of the Ba of E Coach Education Programme and regularly seek opportunities for continued professional development;
  • Respect the rights of players to choose to decline to participate within coaching or playing situations;
  • Declare any affiliation, sponsorship or accreditation in a truthful and accurate manner;
  • Be receptive to employing systems of evaluation that include self-evaluation and also external evaluation in an effort to assess the effectiveness of your work;
  • Abide by all rules and policies of Ba of E;
  • Hold a clear Enhanced DBS check when in a position of regulated activity;
  • Comply with all safeguarding and first aid policies and procedures including submitting Self-Declaration forms;
  • Promote prevention and education regarding the misuse of performance enhancing drugs and illegal substances;
  • Declare any history or instances where you were disciplined, dismissed, cautioned, warned or convicted of any offence relating to children/young people/vulnerable adults on a Self Declaration form submitted to the EB Compliance Officer;
  • Whilst working under the jurisdiction of Ba of E will only coach individuals that are registered/affiliated to Ba of E;
  • Not attempt to exert undue influences and pressures in order to obtain personal benefit or reward;
  • Must be able to recognise and accept when to refer or recommend players to other coaches or structures;
  • Agree what information what will be treated confidentially (this does not preclude disclosure of information to persons who can be judged to have a right to know such as in matters of discipline, legal and medical requirements or where an individuals health, safety or wellbeing may be at risk);
  • Communicate and co-ordinate with medical practitioners in the diagnosis, treatment and management of a players’ medical/psychological problems;
  • Be a positive role model;
  • Project a good personal appearance of cleanliness and never smoke in the coaching environment, or coach whilst under the influence of alcohol or any other intoxicating substance;
  • Never use foul, sexist or racist language or act in a violent/abusive manner;
  • Refrain from undue public criticism of other coaches or match officials.
  • Refrain from posting negative or derogatory comments on social media about other clubs, coaches or officials.
  • Refrain from posting any comments on social media which bring the reputation of Ba of E into disrepute.
  • Follow all Ba of E guidance on Social Media, Appropriate Communication and the Duty of Care policies.

Family/guardians of participants

  • Teach your child to treat everyone equally and sensitively regardless of their age, disability, gender, race, ethnic origin, cultural background, sexual orientation, religious beliefs or political affiliation; gender, ethnic origin or cultural background;
  • Support all efforts to remove verbal, physical and racist abuse from badminton ;
  • Not force an unwilling participant to take part in badminton ;
  • Remember that young people are involved for their enjoyment – not yours;
  • Encourage all to play by the rules and respect the match officials;
  • Never ridicule or shout at a participant for making a mistake or losing a game;
  • Teach that effort and teamwork are as important as victory, so that the result of each game is accepted without undue disappointment;
  • Remember that young people and vulnerable adults learn best by example;
  • Refrain from publicly questioning the judgement or honesty of match officials;
  • Recognise the value and importance of volunteers in badminton. They give their time, energy and resources to provide recreational activities for others.
  • Not shout abuse at officials, coaches, players or other spectators.

Spectators of games under the jurisdiction of Truro Badminton Club

  • Do not use offensive, discriminatory or obscene language or gestures. Do not harass or verbally abuse players, coaches, match officials or fellow spectators in any form;
  • Treat everyone equally and sensitively regardless of age, disability, gender, race, ethnic origin, cultural background, sexual orientation, religious beliefs or political affiliation;
  • Condemn the use of violence in all forms and refrain from any violent or aggressive behaviour;
  • Show respect for opponents and match officials. Without them there would be no game;
  • Acknowledge good performance and fair play by opponents as well as by your own team;
  • Remember the players are taking part for their enjoyment not yours;
  • Do not ridicule players who make mistakes;
  • Do not over emphasise the importance of winning;
  • On no account should you enter the court unless authorised otherwise;
  • Do not shout abuse at officials, coaches, players or other spectators;

Adults to young people

  • Be aware of how your language and behaviour may have an effect and ensure you do not use foul language, humiliate or bully any young person;
  • Make sure you are fully aware of and follow the latest guidance on working with young people;
  • Treat everyone with respect and dignity, recognising the additional needs or disadvantages of those with disabilities or from minority backgrounds;
  • Set a good example as young people will learn from you;
  • Make sure disciplinary actions are non violent/humiliating and use rewards, praise and acknowledgment to reinforce good behaviour;
  • Listen and act if a young person tells you they’re being bullied or abused.

Young people to each other

  • Never bully, spread rumours or tell lies about other young people;
  • Welcome and include new players whatever their background or ability;
  • Control your emotions – verbal or physical abuse is not acceptable at any time;
  • Don’t show off or try to humiliate other players;
  • Don’t ridicule or blame team mates who make mistakes;
  • Make sure you tell your coach/parents if another young person confides in you and you think they need help.

Anti-bullying

Truro badminton clubis committed to providing a caring, friendly and safe environment for everyone to train and play in a relaxed and secure atmosphere. Bullying of any kind is unacceptable at our club. If bullying does occur, everyone should be able to tell, and know that incidents will be dealt with promptly and effectively. We are a TELLING club. This means anyone who knows bullying is happening is expected to tell staff and officials.

What is bullying?

Bullying is the use of aggression with the intention of hurting another person. Bullying results in pain and distress to the victim. Bullying can take many forms some of which we’ve listed below:

  • Emotional: being unfriendly, excluding, tormenting (for example: hiding kit, or making threatening gestures)
  • Physical: pushing, kicking, hitting, punching or any use of violence
  • Racist: racial taunts, graffiti and/or gestures
  • Sexual: unwanted physical contact or sexually abusive comments
  • Homophobic: because of, or focusing on, the issue of sexuality
  • Verbal: name-calling, sarcasm, spreading rumours and teasing
  • Cyber: All areas of the internet, such as email and internet chatrooms. Mobile threats by text message and/or calls. Misuse of associated technology, such as camera and video facilities

Why is it important to respond to bullying?

Bullying hurts. No one should be a victim of bullying. Everyone has the right to be treated with respect. Children or adults who are bullying need to learn different ways of behaving. We have a responsibility to respond promptly, and effectively, to issues of bullying.

Objectives of this policy

  • All officials, coaching and non-coaching staff, children and parents at Trturo Badminton Club have an understanding of what bullying is.
  • All officials, coaching and non-coaching staff know what our club policy is on bullying, and follow it when bullying is reported.
  • All children and parents should know what the club policy is on bullying, and what they should do if bullying arises
  • As a club, we take bullying seriously. Children and parents should be assured they will be supported when bullying is reported. Bullying will not be tolerated.

Prevention of bullying

We will use KIDSCAPE methods to help children prevent bullying. As and when appropriate, these may include:

  • Writing a set of club rules
  • Signing a behaviour contract
  • Having discussions about bullying and why it matters

Please do not hesitate to raise concerns with our Child Welfare Officer, or any other member of the management team, should they arise.

Anti Doping

Truro badminton club condemns and is totally opposed to performance enhancing and recreation drug use in the sport of badminton. All involved in badminton must:

  • Familiarise themselves with the UK Anti Doping Rules.
  • Take sole responsibility for all foods, medications and supplements taken;
  • Be aware disciplinary action may be taken for criminal conviction for possession or use of drugs.

Any drug misuse or abuse will be considered a serious misconduct and investigated according to the club disciplinary policy.

Procedures

Any breach of the code of conduct will be considered misconduct and investigated according to the club disciplinary policy.

  • Any bullying will be considered a serious misconduct.
  • Report child bullying incidents to the Club Welfare Officer, Ashley Bridges. Report adult bullying incidents to the team captain, chairman or vice-chairman.
  • In cases of serious bullying involving a child, the incidents will be reported to the Child Protection Team for advice via the County Welfare Officer. Parents will be informed and will be asked to come to a meeting to discuss the problem
  • If necessary, and appropriate, police will be consulted
  • The bullying behaviour or threats of bullying must be investigated and the bullying stopped quickly
  • An attempt will be made to help the bully (bullies) change their behaviour

Draft Constitution 2018

 TRURO BADMINTON CLUB CONSTITUTION

  1. The Club shall be known as Truro Badminton Club (hereinafter referred to as “The Club”).
  2. All members will be bound by the The Club constitution and its policies.
  3. The Club willpromotebadmintonfor all abilitieswithout discrimination
  4. The Club will maintain its membership of Badminton England
  5. The Club will uphold the Laws of Badminton, and comply with Official National and Local policies and guidelines
  6. The Club will actively work with Official National and Local badminton organisations and agencies
  7. The Club will be managed by a committee (hereinafter referred to as “The Management Committee”).
  8. The Management Committee
    • The Management Committee is responsible for,
      • Upholding the Club Constitution
      • Ratifying and upholding Club policies
      • Representing the members of the club
      • Managing the “day-to-day” running of the club
      • Forming and supervising all sub-committee’s
      • Disciplinary matters
      • The appointment of new officers to fill vacant posts
      • Setting the date and agenda for the AGM
    • The Management committee will consist of the following Officers of the Club appointed at the AGM,
      • Chairman
      • Secretary
      • Treasurer
      • Team Captains
      • Child Welfare Officer
      • Social secretary
      • Officers without portfolio
    • The Chairman of The Club, or a designated deputywill preside, over all Management meetings.
    • The management committee will meet as required
    • A minimum of 3 Officers, or their designated deputy is required for a quorum
    • The agenda is set by the Chairman
    • All additional agenda requests need be made in writing to the Chairman and received at least 24 hours before a meeting.
    • The Management Committee is responsible for ensuring the Club remains financially solvent and is financially secure for the future and has sufficient reserves to be able to pay for unexpected expenses
    • The Management Committee has the right to change charges, fees or subscriptions in exceptional financial circumstances.
    • Motions are passed if the majority agree. When necessary the Chairman will have the casting vote.
  1. Annual General Meeting
    • The Club will hold an Annual General Meeting (AGM) in every year at the end of every badminton season
    • All paid up members are invited to the AGM
    • The date and draft agenda for the AGM will be sent to all members not less than fourteen days before the meeting.
    • The AGM is chaired by the Chairman of the Club
    • The Secretary will present the minutes of the previous AGM. The minutes must be approved by members at the AGM.
    • The Secretary and Chairman will present a report.
    • The Finance Officer will present a detailed report of the Club’s accounts to the end of the preceding financial year. The financial report must be approved by members at the AGM.
    • The AGM will set membership subscription rates and match fees and agree any concessionary rates.
    • Requests for additional items to the agenda need be made in writing to the Chairman and received at least 24 hours before the AGM. They are included at the discretion of the Chairman.
    • The AGM will appoint the Officers of the Club
      • Officers can be re-appointed without a vote if unopposed
      • New nominations require a proposer and a seconder
      • A member cannot nominate themselves
      • If more than one member stands the appointment will be decided by a ballot at the AGM.
      • Members unable to attend the AGM can submit a “postal vote” made in writing to the Chairman and received at least 24 hours before a meeting
      • When necessary the Chairman will have the casting vote.
      • Where appropriate one member can hold more than one office
      • Where appropriate, a role can be shared between members.
    • Changes to the constitution can only be made at the AGM.
      • Proposed changes must be submitted in writing to the Chariman not later than 7 days before the AGM.
      • Changes to the constitution require a two thirds majority vote to be passed
    • Club officers
      • Officers have a special responsibility to uphold the Club Constitution and Policies.
      • All posts are voluntary and unpaid.
      • Officers deemed to be failing in their responsibilities or who infringe Policies can be removed from their post by the Management committee
      • Officers can resign from their post at any time by writing to the Chairman
    • Sub-Committees

The Management Committee can create any Sub-Committee that it considers necessary.

  • Policies and Terms of Reference
    • The Management Committee is responsible for ensuring the Club has relevant and appropriate policies and Terms of Reference for sub-committee’s.
    • The Management Committee is responsible for ratifying all Club policies and ensuring they are reviewed at appropriate intervals.
    • Members are responsible for ensuring they know all Club policies.
  • Membership
    • Membership of The Club will be open to badminton players
    • Membership is by application to the Secretary
    • The Secretary is responsible for collecting applicants details and approving all members
    • The Management Committee reserves the right to refuse membership without explanation.
    • Membership may be postponed and an applicant put on a waiting list if the club has sufficient members.
    • Appeals, issues or concerns regarding membership must be made in writing to the Management Committee.
    • Membership only starts when any outstanding debts and the appropriate subscription have been paid.
    • Types of membership
      • Ordinary Membership
      • Junior Membership: restricted to persons under 18 years of age
      • Guest Membership is a temporary membership granted to visitors, players and supporters of visiting teams. Guest Membership cannot be conferred upon the same person more than four times in a season. Thereafter the person will be required to become a Member.
    • Membership Subscriptions
      • Membership Subscriptions and Match fees will be determined at the AGM and must be set at a level to ensure sufficient income will be provided for the continued financial security of the Club.
      • Concessionary rates for membership and matches will be agreed at the AGM. For example, families, persons engaged in full-time education, or the unemployed may be eligible for a concessionary rate. In exceptional circumstances the Management Committee can agree a concessionary rate for an individual member.
      • The rates for members joining late in the season will be agreed at the AGM
    • Members must pay their subscription within two calendar months of joining the Club.
    • Termination of Membership
      • Termination of membership should only occur in exceptional circumstances.
      • The Management Committee can terminate the membership of any person.
      • The member will be informed in writing when their membership is terminated and, if indicated, the reasons.
      • There is no entitlement to a rebate when the membership is terminated
      • A member has the right to appeal to the Management Committee
      • Termination of membership does not prevent a person from re-applying for membership.
      • Membership of supervised Junior Badminton is at the discretion of the Junior Badminton organiser.
    • Exclusion from the Club
      • Exclusion should only occur in exceptional circumstances
      • The Management Committee can exclude anyone from becoming a member of the club.
      • The person will be informed in writing that they have been excluded and, if indicated, the reasons.
    • Finance
      • The Clubs assets belong to the Club and are the responsibility of the Management Committee.
      • Any expenditure of The Club must be authorised by two officers of the club. The Chairman, Secretary and Treasurer have the authority to authorize emergency payments if necessary.
    • Extraordinary General Meeting
      • An extraordinary general meeting (EGM) will be convened by the Management Committee at any time within twenty-eight days upon the receipt of a request in writing signed by at least ten members of the Club specifying the object of the meeting.
      • Members must be notified of the EGM and receive a draft agenda no less than fourteen days prior to the meeting
      • An EGM must be convened if there is a risk The Club will be dissolved.

Minutes of 2017 AGM

Truro Badminton Club AGM

12th April 2017 7.30pm

 

Apologies

Apologies were received from Jenny, John and Celia

 

Present

Tony, Sue, Lorna, Pat, Linzi, Helen

 

Ian Kendal

Before the meeting began, members took a few minutes to remember Ian who passed away in March.

Ian had been a member for many years, and had acted as treasurer until 2016. Sue, Pat and Tony attended Ian’s funeral.

 

Matters Arising

Tony reported that a ‘Confidentiality Health Disclosure’ should be included on a membership form, or as a minimum, we should verbally ask new members if they are willing to disclose health issues.

 

Chair’s Report

 

Secretary’s Report

Helen reported that members had suggested that the club form a WhatsApp group to improve communication between members.

 

Shuttles

Pat reported that we used 24 dozen shuttles this season, and we have 18dozen in hand. We almost have enough for next season, and we could buy the remainder from Newquay rather than buy a large quantity from the wholesaler.

 

Junior Report

See attached

 

Team Reports

The teams had a successful season. Duncan captained the mens team which easily won div 3 and will be promoted to div 2 next season. The combination and ladies team both came second in their divisions.

It was decided to enter the same team next year, but home matches will be played on Friday evenings.

Truro played in the final of the Carlton Cup, but were beaten by St Austell.

 

Treasurer’s Report

See attached for the accounts which Pat produced.

Pat reported that we spent £200 more than we received this season, but adding an outstanding bill from the previous season, our loss this year was £932. The club has been spending more than we receive for the last few seasons, and our surplus has diminished to £1,735.57. Consequently, subs will have to be increased, and the following rates were agreed.

 

Seniors           £120

Students         £75

Match Fees     £5

Visitors           £6

Instalment     £60 Sept + £60 Nov

 

Trophies

Most Improved Player – Sam

 

AOB

Sue and Tony have offered to organise a promotion evening at the start of next season. This will take place on a club night in September.

Sue advised the meeting that the County Awards evening would take place on 6th May at the White hart Hotel, 5.30pm start

Also, the West Cornwall Champs will take place on 13th May, in Penzance.

Agenda 2018 AGM

Truro badminton club AGM

Agenda

Friends Meeting House, Truro

19.30, Wednesday 11th April 2018

Apologies

Minutes of last AGM 12th April 2017

Matters arising

Ratify club policies:

Child protection

Code of ethics

Social media policy

Lost club nights 2017/8

Home matches on a Friday

Social events

Reports

Chairman (Adam Widdison)

Secretary (Helen Wright)

Shuttle manager Pat Edwards

Junior club (Tony Poole)

Team captains (including cups)

Teams for next season

Fees for next season

Treasurers report (Pat Edwards)

Club subscription (NB Affiliation fee is fixed cost for all)

Instalment subscription

Students subscription, Late arrivals subscription, Visitors fee, Juniors “playing up”

Membership promotion

Club trophies

Most improved player

Chairmans Cup

Selection of officers

Committee members

Any other business

 

 

 

 

WWW.BADMINTONTRURO.CO.UK